easier transactions

Full Service Real Estate Transaction Coordinator serving the Florida market

We provide top notch administrative support for your real estate transactions from contract acceptance to closing. We eliminate most of your paperwork, freeing up your time to service your clients to the best of your ability and focus on landing your next deal. We are here to help you scale your business to the highest level possible.

Services And Fees

Our Mission

Our mission is to help you increase your production by helping you leverage your time. Time is your most valuable resource and every moment spent chasing paperwork is a moment you could have spent on income producing activities.

No Upfront Costs

We are committed to your success and don’t get paid until you do. If a transaction does not close for any reason at all our services are free. We will even prepare your release and cancellation and follow up for signatures.

Customer Service

We always model professionalism and knowledge in every interaction with your clients. Our job is to make you look good and represent you in a manner that is appropriate for growing your business.

Customizable Services

Every agent’s needs are unique and no two deals are the same. If you are interested in a service not offered in one of our packages, just ask and we will try to accommodate your specific needs.

Paperless Transactions

We are a paperless company and provide secure, broker compliant digital files so your commission is never delayed. Paper copies can be provided at your request.

Compliant Files

We ensure that all contracts are in compliance with state and local guidelines and we stay up to date as changes are made. We also make sure to include any broker-specific addenda required by your office.

Frequently Asked Questions

What is a Transaction Coordinator?

A transaction coordinator performs the administrative tasks involved in a real estate transaction. We take over the paperwork from contract acceptance and monitor the process through closing. We track deadlines, handle paperwork, and ensure your files are compliant.

Will you communicate with my clients directly?

We work best and save you the most time if we are able to remain in contact with your client directly. However we are happy to funnel communication through you if that is what you prefer. We always keep you abreast of important happenings and deadlines and copy you on correspondence with your clients.

How can you help me grow my business?

We help you leverage your time by taking care of most of the busy work involved in a real estate transaction. Paperwork is not an income producing activity and your time is better spent serving your current clients and finding your next deal.

How will you keep me in the loop?

Before we begin working together we will chat about your communication preferences. We send weekly update emails letting you know the status of your files and what items are outstanding.

Why hire a TC over a full or part time assistant?

Hiring a TC is a great middle ground between doing it all on your own and hiring a permanent employee. With a TC, there is no overhead because we charge per file. Also, we come fully trained and you don’t have to worry about things like payroll or offering benefits. You don’t have to use us for every deal if you feel like you have a particular transaction under control or find yourself in a slower season of your business. Many agents also like to use a TC in conjunction with their employee(s) because we can free up their time to help you with things like marketing and prospecting.

Can you prepare my offers or listing agreements?

We are are fully licensed in Florida, so yes we can offer this service and perform all activities any licensed agent can. We do not prepare initial contracts as part of our TC package, but it is available as an add on. The fee is $50 for an offer and $30 for a listing agreement with the terms of the contract provided by the agent. We can generally turn them over within an hour but please check with us for availability. The fee is due regardless of whether or not the contract is executed.

How do you get paid?

We invoice you after closing and you can pay by check or Venmo. If you prefer and your brokerage allows, we can have the fee added to the HUD and get paid at closing.

Contract to Close Transaction Coordination

At EasierTransactions.com, we understand the challenges agents face, and we’re here to make your life easier! For a limited time, we’re excited to offer a special incentive:On the fees we can do a sign up bonus of $300 for the first 3 transactions and then $325 for your first three transactions with us and Full service $350!

This is the perfect opportunity to experience the seamless, efficient transaction management services we provide. With my extensive background in real estate, I’m dedicated to ensuring every deal runs smoothly, allowing you to focus on what you do best—selling!

Don’t miss out on this chance to streamline your workflow and elevate your business. Let’s work together to simplify your transactions and achieve greater success!

Upon Opening your file

Thoroughly review the contract and ensure it is fully executed with all signatures, initials and dates.
Make sure any applicable addenda, broker specific forms, and seller's disclosures are included and signed.
Send executed documents your client, agent, title, and mortgage company if applicable.
Send introductory email with party introductions, detailed transaction timeline, and explanation of TC duties.
Ensure initial deposit is made and obtain escrow letter.

Throughout the transaction

Track the contract's timeline and ensure deadlines are met (loan commitment, inspection period, escrow due dates, title commitment).
Obtain HOA contact information, application, and bylaws.
Ensure the buyer submits HOA application and obtain approval letter if applicable.
Confirm date/time of home inspection and confirm utilities will be turned on.
Confirm date/time of appraisal.
Prepare additional addenda as needed (price reductions, repairs, extensions, etc.)
Maintain regular contact with cooperating agent, title company, HOA, and loan officer for status updates and outstanding items.

Agent Responsibilities

Provide us with your fully executed contract.
Schedule and attend appointments (inspection, appraisal, and final walk-through, closing).
Negotiate potential changes to the contract (we will make the changes/prepare addenda and obtain signatures).
Communicate contingency removals with your client (we will send you reminders of deadlines)
Remove your belongings from the property (lockbox, sign, fliers, etc). If sign and post were installed by a third party company we will contact them to have it removed.

At closing time

Confirm date/time of final walk through and closing.
Coordinate outgoing wires from escrow.
Ensure that the client received the title company’s wire instructions.
Submit file to your office for compliance.
Ensure client has utility transfer information.
Thank client.

Other Services Offered

Fees for these services are due upfront/upon invoice and are not subject to contract acceptance or closing.

Contract Preparation - $50 for a offer/$30 for a listing agreement

Prepare the contract or listing agreement along with applicable addenda.
Revise the contract and obtain initials if a counter offer is received (revisions will be made only one time).
If accepted, review the contract and ensure it is fully executed by both sides.
Agent must provide all terms and approve in writing before it is sent to the client.

Listing Management - $175 per listing

Input listing into MLS with photos and any PDF attachments requested by Agent.
Enter showing instructions into Showingtime.
Review listing agreement to ensure it is complete and required disclosures are included.
Submit to your office for compliance.
Obtain HOA application procedures, rules and regulations, and other pertinent information.
Make changes in MLS throughout the transaction (price changes, open houses, extensions, status changes, new photos, etc.)
Agent to provide executed listing agreement and MLS input sheet.

about

Iliana Lugo

With a robust background in sales and customer service, Iliana Lugo brings a wealth of experience to her role as a Transaction Coordinator in Florida. Known for her exceptional organizational skills and attention to detail, Iliana ensures that every real estate transaction runs smoothly from start to finish.

Iliana began her career in customer service, where she honed her ability to communicate effectively and build strong relationships with clients. Her passion for helping others led her to transition into sales, where she excelled in understanding client needs and delivering tailored solutions. This experience provided her with a solid foundation in negotiation and problem-solving, essential skills for a successful Transaction Coordinator.

In her current role, Iliana is responsible for managing all aspects of real estate transactions, including documentation, timelines, and communication between all parties involved. Her proactive approach and commitment to excellence have earned her a reputation as a reliable and efficient coordinator.

Iliana is dedicated to providing outstanding service and ensuring that clients feel supported throughout the transaction process. Her enthusiasm for real estate and her unwavering professionalism make her an invaluable asset to any team.

Outside of work, Iliana enjoys exploring Florida’s beautiful landscapes and staying active in her community.